Thank you for being part of the UltraSwim 33.3 team, we couldn't do it without you! Here are some key resources for staff, please read the safety information, this is to keep you safe but also so you know what to do in case a swimmer needs your help. You will also find links documents and how to claim your expenses.
SIPE is a potentially life-threatening complication of water immersion including swimming, cold water immersion and scuba diving. It is a widely under-recognised condition in open water swimming.
SIPE is a potentially life-threatening complication of water immersion including swimming, cold water immersion and scuba diving. It is a widely under-recognised condition in open water swimming.
Event Format
Follow these steps to make sure you are ready!
Webinars
Please make sure that you attend or watch the recordings of the ROADBOOK and WATERBOOK webinars. There is usually a staff briefing after the ROADBOOK. All the links to these webinars can be found on the swimmers' bubble (password 33.3).
Staff Information Form
This will be emailed to you, even if you have filled it out before please check the information is still correct and send it in to us.
Packing
Although in warm locations, pack warm clothes. Early mornings on the boat can be very cold and wet so bring waterproofs. You might need to hop in and out of the water so a pair of sandals that you can get wet is a good idea as well as your trainers. Bring your reusable waterbottle and suncreen.
GUIDANCE ON EXPENSES AND USING COMPANY CARDS
1. ALL RECEIPTS
If the expense is not absolutely clear, please write the nature of the expense and your initials on the receipt. For the GREEK events - please write what each expense is for at the top of each receipt with your initials (at least until Kate and I learn to speak Greek)Expenses over €100 / CHF 100 onsite require approval please from Susie/Hayley, unless the purchase is for the list of finish line/feed station items or for boat fuel.
2. PERSONAL REIMBURSEMENT
Personal Expenses for reimbursement - please upload your claim to this form. This includes flights, airport parking etc. Please do not send to Kate.
3. COMPANY CARD / CORE TEAM
For expenses paid using a company/virtual card - please scan and email each receipt to bills.ultraswi.638f2def@billfiles.com. Nothing else needed. Please do not submit via the Expense form or send to Kate. VERY IMPORTANT: please ensure the scan is clear and can be read before you throw the receipt away and email the scan in high resolution. If there is both a credit card slip and receipt, please photograph them together and send as one scan, do not send them separately
4. TIMELINE / SUBMIT LATEST BY
Please ensure all event expenses are loaded or claimed (personal reimbursement) at the latest one week after each event. If one week after the event is not possible due to other work or time pressures, please let us know.
All our events so far have won awards. See reviews from other swimmers.
